2023 Cut-off Dates for Electronic Claim Submissions

Month
Pay Periods
EPiCS Cut-Off Dates
January 2023
15
31
6
23
February 2023
15
28
7
17
March 2023
15
31
7
23
April 2023
15
30
5
21
May 2023
15
31
5
23
June 2023
15
30
7
22
July 2023
15
31
7
21
August 2023
15
31
4
23
September 2023
15
30
7
22
October 2023
15
31
5
23
November 2023
15
30
6
22
December 2023
15
31
7
20

View a printable version here.pdf

Please check the Health Mainframe Portal (black screen) for notification of any changes.

One submission file will be processed per weekday (before 5:00 p.m.) and one on a weekend (after 5:00 p.m. Friday, prior to 10:00 p.m. Sunday) from each user site. EPiCS cut-off times are 5:00 p.m. Monday through Friday and 10:00 p.m. Sunday (or Monday on a long weekend).

Health strongly recommends frequent claims submission (daily, if possible) to reduce your risk of missing a payment cycle. Always check the Audit Control Confirmation Report (P1), the next day, to verify acceptance of submission files. Acceptance of a file does not guarantee payment in full for the claims submitted. The claims must still follow normal processing. File acceptance only applies to the data integrity of the telecommunicated records.

File Submission Examples:

# Upload Completed by Processed by Health P1 Available
1 3:00 p.m. Monday Monday evening Tuesday a.m.
2 5:00 p.m. Tuesday Tuesday evening Wednesday a.m.
3 6:00 p.m. Wednesday ** Thursday evening Friday a.m.
4 2:00 p.m. Friday Friday evening Saturday a.m.
5 8:00 p.m. Friday Sunday night Monday a.m.
6 3:00 p.m. Sunday Sunday night Monday a.m.
**The submission is received after 5:00 p.m. and therefore will be processed the following weekday evening.

For assistance with submission file uploads and remittance downloads, please contact Digital Shared Services at 204-940-8500 or toll-free on 1-866-999-9698