Training
Online FIPPA Awareness Presentation for Employees of Public Bodies
The FIPPA Awareness presentation is now available online!
If you are an employee of a public body, this presentation will give you an introduction to The Freedom of Information and Protection of Privacy Act (FIPPA). More specifically, the presentation will help you understand what to expect if records you are responsible for are the subject of an access request. The presentation will also tell you what your responsibilities and obligations are when it comes to protecting the personal information you have about individuals.
Follow-up questions are welcome. Please contact fippa@gov.mb.ca. The presentation has been broken down into five parts:
Part 1: Roles, Scope and Key Definitions (approx. 14 minutes)
Part 1 explains the roles required under FIPPA, FIPPA's parts and purposes, the organizations, records and information that fall under FIPPA and some key definitions that will be helpful for this and other parts of the presentation.
Part 2: Access to Information (approx. 27 minutes)
Part 2 explains how individuals can make a request to access records under FIPPA, the steps public bodies can take to coordinate the response to those requests, and the factors to consider when making an access decision.
Part 3: Protection of Privacy (approx. 26 minutes)
Part 3 explains when public bodies are allowed to collect personal information, the purpose for which that personal information can be used, if the personal information can be shared with others and how the personal information must be maintained, retained and secured.
Part 4: Oversight and Accountability (approx. 7 minutes)
Part 4 explains the mechanisms in place to encourage public bodies' accountability for actions and decisions under FIPPA, who a complaint under FIPPA can be made to and how the complaint is addressed.
Part 5: Things to Think About (approx. 16 minutes)
Part 5 presents things employees should consider as they go about their day-to-day activities, and responsibilities based on FIPPA's requirements that were explained in the previous parts of this presentation.
Access and Privacy Coordinator and Officer Training
Access and privacy coordinators and officers are specific FIPPA-related roles, established by each individual public body that falls under FIPPA.
Access and Privacy Branch staff offer training that is intended to provide Access and Privacy Coordinators and Officers with guidance on how to process access requests made under FIPPA and discuss each public body's obligations for collecting, using, disclosing and otherwise protecting personal information when administering its programs or delivering its services.
- For Access and Privacy Coordinators and Officers of government departments and agencies, this training is offered on request.
- For access and privacy coordinators and officers of local public bodies (e.g.: educational bodies, health care bodies and local government bodies), this training session is offered two or three times throughout the year. If you are on our contact list, our office will send out detailed presentation information approximately one month before the next learning session. If you are an access and privacy coordinator or officer with a public body, please ensure fippapolicy@gov.mb.ca has your contact information.
For more information, please contact fippapolicy@gov.mb.ca.
